Marie Stopes
Purpose: To review and assess in collaboration with internal audit officers, the high-risk areas of the business to give assurance to the Board, Audit Committee, Management, and other Stakeholders that good governance practices are in place and internal controls are exercised throughout the reporting period.
Provide support in ensuring the achievement of the Internal Audit and compliance (IA) function mission which is to provide independent, objective assurance and consulting services that are designed to add value and improve operational controls.
Support Internal Audit in accomplishing its objectives by bringing a systematic, disciplined approach to the evaluation and improvement of the effectiveness of risk management, control, and governance processes.
Summary of Responsibilities
1. Provide the third line assurance services
2. Implement functional and service strategy
3. Fraud prevention and mitigation
4. Manage relationship and allocated portfolios
5. Contribute towards team goals and objectives by managing own training requirements
6. Assist in managing Audit database for future use
Key Responsibilities Measure
Provide the third line assurance services
The activities include.
• Contribute to development of the Annual Internal Audit Plan by applying a risk-based approach.
• Deliver all allocated assignments within with agreed time and scope.
• Deliver allocated components of the audit/advisory/proactive assurance assignment and report on these according to the Internal Audit methodology and quality standards.
• Contribute to continuous enhancement of quality control standards and toolkits for audit assignments.
• Complete all assigned / functional working papers, from planning to report within deadline, and ensure correct classification and allocation of findings in the Audit Tool.
• Report key issues or audit findings accurately in a succinct, impactful manner, clearly articulate and substantiate materiality or significance of the risk and its impact.
• Recommend appropriate corrective action and obtain management commitments for corrective actions and record these accurately as agreed. • Documented input to the Annual Internal Audit Plan
• Number of Issued Internal Audit Reports
• Number of Internal Audit Reports Completed on time
• Signed off working papers for all reviewed areas
• Agreed Management Action Plans documented in the Audit Tool
• Audit feedback questionnaire scores
Implement functional and service strategy
The activities include.
• Understand the Internal Audit strategy and its link to MSUG Strategy.
• Understand and Comply with the Internal Audit standards and methodology as defined and supported by the audit tool.
• Execute allocated operational plans in line with the Internal Audit strategy.
• Meet assigned budget and audit project milestones. Provide formal weekly project status updates/reporting.
• Contribute to definition and delivery of team goals and KPIs to support delivery of Internal Audit annual performance goals.
• Provide input to all committee reports as required. • Documented work in the audit tool
• QAIP scores in the areas reviewed
• Weekly audit updates
• Contribution to Internal Audit performance metrics
• Compliance with the Internal Audit policy and guidelines
Fraud prevention and mitigation
The activities include.
• Investigate occurrences of fraud, embezzlement, theft, waste and bring such occurrences to the attention of the Internal Auditor
• Evaluate effectiveness of internal controls to prevent or detect fraud
• Support a culture of fraud risk awareness throughout the organisation • Number and percentage of assigned investigation tasks completed
• Number of fraud risk assessment questionnaires completed for reviewed areas
Manage relationships and allocated portfolios
The activities include.
• Build and foster a good relationship with all channels, enabling functions, risk, and compliance management stakeholders (all relevant levels of management impacted by the service) especially those working in your allocated audit portfolio – through regular communication and formal status reporting.
• Build and foster a good working relationship within the internal audit team and colleagues to promote cross skilling and optimise team delivery – through regular communication.
• Understand detailed business process activities as well as activities performed in enabling functions that support these.
• Understand annual key risk concerns for the business area as well as industry and latest trends impacting risk and control practices
• Identify and recommend areas of improvement (to accountable process owners) in the control environment of your allocated audit portfolio and other areas of the organisation.
• Report or share information on emerging trends and potential solutions for addressing control weaknesses, process efficiency challenges or resolving open audit issues. • Audit feedback questionnaire scores
• QAIP scores
• Emerging trends and risk reports
Contribute towards team goals and objectives by managing own training requirements
The activities include.
• Contribute towards team goals and objectives
• Manage own training requirements and complete all Mandatory trainings.
• Proactively drive own development plans.
• Perform departmental administration tasks e.g., updating training records, designing compliance digests and any other assigned tasks. • Mandatory trainings completed
• Number of CPE hours
Assist in managing the Audit database for future use
The activities include.
• Collect, document and store key information about the audit portfolio in the allocated Internal Audit database for common usage. E.g., audit portfolio key information; detailed business process or standard operating procedure documents; business and technology architecture documents; project initiatives, and others.
• Stay abreast with best practices, industry regulations, risks, audit techniques and tools through research, association with professional bodies, etc. • Information documented in the audit tool and database
• Updated audit programs for assigned processes/ portfolio
• Articles on assigned process areas and donors
Knowledge, Skills, and attributes
Qualifications:
• A first / Bachelor’s Degree in a Business-related course e.g., Economics, Statistics, business or equivalent from a recognised institution of higher learning.
• Certification in any of the following will be an added advantage: Certified Internal Auditor (CIA), Association of Chartered Certified Accountants (ACCA), Certified Public Accountant (CPA) and Certified Information System Auditor (CISA).
Experience:
• Entry level position. Relevant work experience in auditing/controlling or closely related field is highly desirable. Experience with NGOs, social marketing, pharmaceutical sales, or internal auditing is an added advantage.
Skills (Technical Competencies):
• Management of Audit function (Basic)
• Maintain IA Professional Practices (Basic)
• Possess excellent IT skills (Basic)
• Written Communication (Proficient)
• Effective Business Communication (Proficient)
• Attention to detail (Proficient)
• Promote Good Governance, Risk and Control (Basic)
• Execute Audit Delivery and prioritise tasks (Proficient)
• Champion Improvement and Manage Change (Basic)
• Apply Analytical and Critical Thinking (Proficient)
• Customer Oriented and Business Acumen (Basic)
Attitude/Motivation/ Behavioural Competencies:
• Pro Choice
• High level of integrity
• Pro MSI philosophy of social enterprise and cost recovery
• Commitment to personal development and focussed on learning
• Embracing Change
• Upholding Standards
• Showing Composure and responsive
• Articulating Information
• Initiative, making decisions and able to work with minimal supervision
• Ability to display honesty, and credibility in relationships and work situations
• Innovative
• Working Efficiently
• Sharing Information
• Accountable
• Motivated
• Team player
• Good organisational skills
How to apply
Please visit the recruitment page to apply