Accounts Payable Accountant

About Deloitte

Deloitte is a leading global provider of audit and assurance, consulting, financial advisory, risk advisory, tax and related services. Our global network of member firms and related entities in more than 150 countries and territories (collectively, the “Deloitte organization”) serves four out of five Fortune Global 500® companies. Learn how Deloitte’s approximately 345,000 people make an impact that matters at www2.deloitte.com.

Deloitte is dedicated to providing value added solutions to our clients. We take pride in our reputation for providing a globally consistent quality service, an integrated approach and world-class expertise. Deloitte is renowned for its innovative and collaborative culture, where talented people work closely with like-minded individuals to achieve collective success.

Deloitte East Africa provides seamless cross-border services to multinationals, large national enterprises, small and medium sized enterprises and the public sector, across three (3) countries in the region: Kenya, Uganda and Tanzania.

A career with Deloitte offers you the opportunity to engage with and work alongside leading corporations within the East African region, and an opportunity to start and grow your career within a dynamic and rewarding environment. You will get the support, coaching and training needed to advance your career in Kenya and within the East Africa market.

What impact will you make?

 At Deloitte we have a clear purpose, to make an impact that matters to our clients, our colleagues and our communities while you thrive in a dynamic culture of inclusion, collaboration and high performance. From professional development to leadership opportunities and career advancement, we empower our people to be their very best – because that’s how you make an impact.

About the Department

Deloitte East Africa has a robust Internal Client Services unit positioned to deliver outstanding value and services needed to achieve Deloitte\’s vision. It enables client facing staff to work efficiently and effectively.

The Finance department provides finance and accounting services to the Firm and its leadership to support the business’ decision-making process. The Finance department is involved in the preparation of forecasts and financial plans and works with the various departments to ensure client receivables are managed effectively and that our cash and billings targets are met.

We currently have an exciting opportunity for a dynamic person to join our Finance team as an Accounts Payable Accountant.

Main purpose of the job

The holder of this position will manage external vendors from documentation in relation to items sourced, through to the resulting payments. He/she will also ensure processing of express and creditors Electronic Fund Transfer (EFT) payments and liaise with creditors on various administrative issues.

 What you will do

• Follow up on open purchase orders (POs) and unmatched goods receiving vouchers (GRVs) on a monthly basis and send reports to general ledger accountants to inform accruals;
• Maintain an up-to-date accounts payable ledger by ensuring integrity of the documents in relation to items sourced from external vendors through to the resulting payment of these items;
• Process creditors payments and liaising with creditors on various administrative issues;
• Process and perform control checks of SAP/Concur expense claims;
• Prepare weekly and monthly payable amounts, and report to ensure availability of funds;
• Conduct checks to ensure that orders are properly authorized and coded;
• Confirm and approve vendor codes and Capture 3rd party expenses;
• Manage suppliers and liaise with them to obtain outstanding invoices and credit notes;
• Manage the disbursement management system (DMS) recharges;
• Ensure that original tax invoices are received for payment while ensuring their accuracy;
• Receive and capture invoices from Business Units while ensuring that order dates and details correspond;
• Prepare invoices for payment and export payments to the banking system for payment release by the authorised signatories;
• Upload new and/or maintain existing vendors in the finance system;
• Reconcile payments to creditors statements and SAP (Detailed Vendor account);
• Receive credit files from the bank and analyse them and ensure that card balances are settled within due dates;
• Ensure that original tax invoices are received for payment and correct VAT numbers appear on tax invoices per VAT legislation;
• Check that purchase orders are properly authorized, coded and posted in the ERP;
• Receive  original tax invoices and statements from vendors, prepare vendor reconciliations and subsequent payments;
• Send vendor remittances and request for updated statements;
• Liaise with suppliers to obtain outstanding invoices and credit notes and investigate items under query/in dispute;
• Process claims, cash advances and maintain office petty cash;
• Prepare for payment of various statutory payments e.g. VAT, WHT and payroll taxes;
• Receive credit card statements, prepare reconciliation and payment of the same;
• Prepare weekly and monthly payable amounts and report to line manager to ensure availability of funds;
• Review employees’ expense reports, verify accuracy and submit for payment/recovery;
• Conduct trainings on finance processes to staff;
• Update the Procurement Manager on country/ regional procurement payment movements; and
• Investigate & communicate any disputed amounts and ensure resolution of queries that arise.

Required Qualifications and Experience

• At least a Second Class Upper Bachelor’s Degree in Finance/Accounting or other relevant field.
• A minimum of 16 points at \’A\’ Level or equivalent;
• A first Grade in \’O\’ Level (with at least credit 3 in English and Mathematics) or equivalent;
• At least one (1) year of relevant accounting experience in a busy environment;
• A professional qualification such as Certified Public Accountant (CPA) or Association of Certified Chartered Accountants (ACCA) or equivalent;
• SAP experience will be an added advantage; and
• Be a Ugandan citizen or eligible to work in Uganda.

Key Performance Areas

Strategic Impact – Independently assists team to deliver services within defined strategic objectives.

Client Impact (External / Internal) – Works collaboratively with own team and that of the client service line/area to deliver quality service in allocated tasks.

Operational Effectiveness – Understands context of own delivery against timelines.

Development / Growth of Team (as applicable to role) – Actively works to address identified development areas.

Budgets/Profitability – Effectively uses time, equipment and resources.

Behavioural competencies

• Excellent communication skills, both written and verbal.
• Effective interpersonal and relationship building skills.
• Desire to develop self and others.
• Adaptable, managing change and ambiguity with ease.
• Sound problem solving ability.
• Good organizational and time management skills.

Technical Competencies

• Excellent report writing skills.
• Good financial knowledge.
• Sound business acumen.
• Focus on quality and risk.
• Well-developed computer user skills.
• Good analytical and problem-solving skills.
• Good project management and planning skills.
• Knowledge of the standardised routines of the role.

Your role as a leader

At Deloitte, we believe in the importance of leadership at all levels. We expect our people to embrace and live our purpose by challenging themselves to identify issues that are most important for our clients, our people, and for society and make an impact that matters.

Leadership Capabilities

Living our Purpose – Identifies and embraces our and values and puts these into practice in their professional lives.

Influence – Builds relationships and communicates effectively in order to positively influence peers and other stakeholders.

Performance drive – Seek opportunities to drive self, teams with others to deliver and takes accountability for own and team results.

Strategic direction – Understands key objectives for clients and Deloitte, aligns own work to objectives and sets personal priorities.

Talent development – Develops self by actively seeking opportunities for growth, shares knowledge and experiences with others and acts as a strong brand ambassador.

Why Deloitte?

At Deloitte, our professional development plan focuses on helping people at every level of their career to identify and use their strengths to do their best work every day. From entry-level employees to senior leaders, we believe there is always room to learn. We offer opportunities to help build world-class skills in addition to hands-on experience in the global, fast-changing business world.

Deloitte opens the door to a career that can cross borders virtually and physically across the African continent and globally to gain experience and access projects beyond our borders. We value differences, and embrace people with diverse backgrounds, experiences, abilities and thinking styles.

Our purpose

 Deloitte is led by a purpose: to make an impact that matters. Every day, Deloitte people are making a real impact in the places they live and work. We pride ourselves on doing not only what is good for clients, but also what is good for our people and the communities in which we live and work—always striving to be an organization that is held up as a role model of quality, integrity, and positive change. Learn more about Deloitte’s impact on the world. #Makinganimpactthatmatters

Recruiter Tips

We want job seekers exploring opportunities at Deloitte to feel prepared and confident. To help you with your interview, we suggest that you do research to know some background about our firm and the business area you are applying to.

If you meet the above requirements, please visit our website and apply online: Deloitte East Africa Careers portal.

Your details will be treated with confidentiality and will not be shared with any third party.

Closing date: Monday, 2 January 2023.