University of Kisubi
The Assistant Accountant shall be responsible for maintaining proper invoicing and credit
records of the students, as well as for responding to all their queries regarding their financial
obligations and standing in the University. He/she will also be the official agent with the
University’s bankers as well as the immediate point of reference for the University’s
correspondence relating to the finances owed by and to the University.
Duties and Responsibilities
- Performing clerical works in the Finance department as might be assigned from time to
time - Filing accounts records and ensuring that they can be retrieved and accessible to authorized
persons whenever needed. - Maintaining of student’s ledgers and responding to their queries.
- Ensuring that in-coming and out-going correspondences are handled expeditiously.
- Preparing schedules for accounts receivable and accounts payable.
- Monitoring advances and accountabilities in compliance with regulations
- Maintaining sound accounting system, filing and accountability attached to payment
vouchers. - Attending to students’ queries and providing them with statements of their fees.
- Assuring timely collection of monies due to the University.
- Monitoring and reporting on deviations from the University’s credit policy and regulations.
- Assuring timely and accurate invoicing for students and for any other transactions in
his/her competence. - Conducting credit checks on all students accounts as well as establishing and managing
credit limits - Making recommendations to improve quality of invoicing and collection procedures.
- Weekly reporting of invoicing totals/aging totals/cash receipts/invoice adjustments
- Generating accounting statements and reports for the Accountant.
- Researching cash receipts, coding and posting of receipts.
- Preparing daily bank and cash deposits.
- Developing both automated and hard copies of financial reports using Spread sheets or any
other format. - Organizing and maintaining up-to-date financial records.
- Participate in the annual stock-taking
- Providing monthly financial and management reports.
- Carrying out any other duties as may be assigned by the Supervisor from time to time.
Qualification, Experience and Skills
- A Bachelor of Commerce, Bachelor of Business Administration/Management or an
equivalent relevant degree from an Institution recognised by NCHE. - At least level two professional qualification as a certified public accountant.
- At least two (2) years’ working experience in a similar or related position in a reputable
organisation, preferably in an institution of higher learning. - Proven experience in using automated accounting systems and diverse accounting packages
- Excellent computer skills in MS Word, Spread sheet and PowerPoint.
- Outstanding interpersonal and communication skills, both oral and written
Personal Attributes and Competences - An impeccable track record and a very high level of moral integrity and professional ethics
- A strong sense of business acumen
- Willingness to listen and attend to students’ queries
- Ability to work with people from diverse backgrounds
- Ability to build and work as a team
- Ability to develop and sustain healthy working networks both within and outside the
University - Thoroughness and ability to pay attention to detail
- Ability to set targets and to beat deadlines
- Ability to work under pressure, and to deliver positive results under minimum supervision
Submit your application to the address below not later than 3rd January 2024, 5:00pm.
The Director, Human Resource
University of Kisubi
P.O. Box 182, Entebbe
Or via Email address: hr@unik.ac.ug
Only short listed candidates will be informed