Ministry of Education and Sports
Title: Secretariat Administrator
Reports to: Secretariat Coordinator
Duration: 24 months, subject to renewal
Duty Station: Kampala
Job Reference: HCDP-AS001
Purpose of the Job:
To provide general logistical and administrative support.
Key Duties and Responsibilities:
The main responsibilities and duties of the Secretariat Administrator are:
a) Monitor HCM Secretariat work plans, budgets and expenditures and contribute to preparation of budget revisions.
b) Monitor procurement activities, review procurement processes, contracts and expenditures and update the procurement plan in compliance with the regulations.
c) Schedule and organize meetings, travels and conferences.
d) Prepare monthly payment requisitions in consultation with the coordinator
e) Receive and attend to visitors/ clients -internal and external.
f) Coordinate and oversee the operations of office facilities, equipment and machines and regularly maintain the Secretariat Asset Register.
g) Prepare draft written responses and respond to requests for information by phone or email.
h) Draw up and monitor programmes, activities and appointments.
i) Maintain inventory control over office supplies and stores at the secretariat.
j) Carry out any other administrative assignments as requested by the head of the Secretariat.
Qualifications and Experience:
1. The applicant should be a Ugandan in possession of an honors bachelor’s degree in either Commerce or Economics,
2. Must have at least ten years of experience in Project Management and Administration from a reputable organization
How to apply
Applications are therefore invited from suitably qualified candidates to fill the vacant position as specified in the job description above. All applicants should attach photocopies of their certificates and testimonials, curricula vitae, referee letters, plus recent passport-size photographs.
Eligible female candidates are encouraged to apply. Only short-listed applicants shall be contacted for the interview and final selection process.
Deadline for submission: 11th November 2022, 5:00 pm East African Standard Time.
Applications, quoting the job reference, should be addressed to:
The Permanent Secretary,
Ministry of Education and Sports,
Floor 4 Room 4.10, Embassy House,
King George VI Way,
P. 0. Box 7063, Kampala, UGANDA
Hard copies should be hand delivered to
Security Registry (Floor 4, Room 1), Embassy House
Electronic submissions are acceptable, but shall be in addition to the hard copies, and should be emailed to hcdp@education.go.ug. All applicants should quote the job reference, and ensure that the submission package is as concise as possible, not exceeding 5MB.
Ssekabembe Ronald Kiberu
FOR: PERMANENT SECRETARY