Logistics Department Assistant

Position Title: Logistics Department Assistant

Division: Logistics

Direction: Tilenga Project

Location: Kampala

Key Roles And Responsibilities

• Organize transport and other travel logistics such as hotel bookings and tickets for team members both in country and abroad with full utilization of PTS/ TRAM for; (allocation, daily POB, POB projection, certification management)
• Makes arrangement of appointments and meetings including meeting room reservations, compiling, and preparing briefing, presentation materials, background information and documentation for meetings
• Makes travel arrangements and hotel reservations, processes requests for visa, identification cards and other documents.
• Provides administrative support to conferences, workshops, retreats.
• Research statistical data from internal and external sources, preparation of statistical charts, tables and reports
• Set up and maintain paper and electronic filing systems for records and correspondence.
• Follow up on administrative duties for the department such as preparation of mission orders, expense forms, leave schedules, timesheets, department’s vacation planning.
• Provides inputs to the service line’s administrative business processes mapping and implementation of the internal standard operating procedures
• Actively participate and follow up on the organization of all Logistics Events
• Carry out any other duties that may be assigned to him/her by the line manager

Key Qualifications and competencies:

Qualification: Bachelor’s degree in Business Administration, Statistics, Human Resource Management

Experience:

• More than 3 years’ experience in performing similar tasks with demonstrable skills in travel booking, planning and scheduling of events and meetings
• Shows pride in work and in achievements, demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.
• Good command of English knowledge and experience in database management including MS access, word, project, excel.
• Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately.
• Able to: work under pressure and stressing conditions, in autonomy, adapt, communicate, and integrate in different environment. Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.

How to apply:

All candidates who meet the criteria outlined as above are encouraged apply under the job vacancy “QSSU-TOTAL-LDA-LOGISTICS DEPARTMENT ASSISTANT”

Application Link:

Note:

Deadline for applications is not later than 05:00 pm, Sunday 18th February 2024.

Only shortlisted applicants will be contacted.