Human Resources & Administration Officer-1 Position 

Are you passionate about being an advocate for children? Do you want to use your expertise to bring about lasting change for children and be a part of an inspiring, dynamic global movement?

To provide HR, Administrative, and logistical support to Regional Offices and the different Field Offices, coordination with Country Office, partners, District Local Governments and suppliers/Service providers.

The position holder line manages Office Assistant, and as a higher-level administrative professional, He/she perform a wide variety of tasks in his/her daily work. This usually includes being the HR focal point in the region, will support the recruitment and management of volunteers for the region in addition to other roles.

Sounds interesting? Read more below. 

THE ROLE 

Key areas of accountability include:

Act as a Human Resource Focal Person in the Regional/Field Office to strengthen the HR function, its visibility and higher standards in the professional management of Human Resources in SCI

Recruitment:

• Assist with the mainstream recruitment process by identifying candidates, conducting reference checks and follow up processes such as planning for all the new hires.
• Participate and manage the interview process and recruitment of volunteers in the regions.
• Support with placement and follow up on new field hires to ensure they are well and effectively settling in.
• Provide feedback to the unsuccessful candidates after the interview process is complete.
• Support the planning and onboarding process for all new hires, ensuring timely completion of onboarding documentation.
• Support the process of tracking performance reviews, for the regional offices ensuring compliance.
• Support visits to the field teams as may be required.
• Work as a team member supporting the effective functioning of the HR Team

Volunteer Management system: 

• Manage the recruitment process of all Community Based Volunteers.
• Updating and reconciling the CBV database Information on the New CBV system and personnel files
• Reconcile the regional excel templates and the systems to check for duplicates and missing names
• Compiling CBV information on files
• Drafting CBV volunteer contracts and extensions

Office Administration:

• Take overall responsibility for the day to day running of the administration section and logistical support where necessaryat the regional office.
• Ensure that communication systems – mail, telephone areoperational and functioning efficiently.
• Offer secretarial support to functions, in coordination with other staff, as required.
• Review, design and implement/coordinate administrative systems that best fit the delivery of programme activities.
• Ensure that current strategic focus on administration/office procedures/systems, facilities /Security and fleet are disseminated and well understood and adhered to by the field staff.
• Maintain close working relationship with field staff and support sections of the organization for coordination and efficient service delivery.
• Ensure that all staff and visitors in the field offices are well briefed of the administrative procedures and systems in place.
• Ensure that staff and visitors travel, and accommodation is well managed and coordinated efficiently and also that procedures are adhered to.
• Manage office documents and keys in a safe and confidential manner, ensure that the office generator is functional at all times.
• Sort and distribute incoming mails.
• Support staff photocopies, scans, and file appropriate documents
• Assists with organizing events when necessary
• Ability to adhere to the SCI Child Protection Code of Conduct, Security Guidelines