SOS Children’s Villages Uganda
JOB SUMMARY
Under the overall supervision of the National Director, the Head of Operations will be responsible for
the establishment of proper and reliable financial and accounting, procurement and ICT system,
policies and procedures throughout the SOS Children’s Villages Uganda establishments and to
ensure proper accounting keeping of income, expenditures and property of the Association. In
addition, She/he will be responsible for creating forecasting models, assessing risk in investments
and ensuring all accounting, grants Management, procurement and ICT activities comply with
regulations.
The Head of Operations will be the contact person for SOS Regional Finance, Logistics and ICT
teams.
KEY TASKS & RESPONSIBILITIES:
Finance Management (60%)
– Provides directives and follows-up on the preparation and timely submission of budget
proposals by projects and offices of NO.
– Presents budget proposals at management evaluation meetings.
– Finalizes budget proposal and presents the same to National Director for final version and
submission to the Board and Regional Office.
– Directs, coordinates and performs the activity of the overall administration and control of
approved budget.
– Provides directives on the administration and control of budget by projects.
– Approves expenditures and payments ensuring that these are appropriate, supported by
necessary documents are as per budget. Signs cheques as per the delegation thereon.
– Directs, coordinates and supervises the follow-up and receipt of Regional Office’s donations,
donors’ fund and sponsors’ gifts and the proper use and accounting of the same.
– Directs, coordinates and ensures the proper collection and accounting of fees and other
income of the Association by NO and projects.
– Ensures the proper accounting of assets and property of the Association.
– Visits projects, checks and ensures the adherence to financial and accounting policies and
procedures. Provides guidance and advice thereon as necessary.
– Holds regular meetings with the staff of the Service to discuss activities, problems, concerns
and new ideas to improve efficiency of work, open communication and cooperation.
– Holds regular reviews and performance appraisal with all staff of the Service to assess
performance and identify areas for development.
Grants Management (10%)
– Ensure effective Grant management at all stages – Start up, Implementation and closure as
per Donor guidelines and within the stipulated timelines.
– Ensure Compliance of all Donor requirements, (including efficient and effective reporting)
– Reviewing and ensuring that Project requests are in line with Donor Guidelines and approved
work plans.
– Prepare budget monitoring against work plans reports
– Support the development of budgets as part of acquisition/business
Reporting (5%)
– Directs, coordinates and performs the timely closing of accounts and preparation of financial
statements at all levels.
– Ensures the auditing of accounts of the Association by internal and external auditors.
– Directs, coordinates and performs the preparation and submission to National Director
periodic and annual financial statements of the Association for the submission to the National
Director, Regional Office and other concerned offices.
ICT Management (10%)
– Responsible for all the National Information and Communication Technology service in SOS
Children’s Villages Uganda.
– Promote, organise and supervise the implementation of international ICT strategies,
standards, goals and guidelines.
– Responsible for the procurement of IT Hardware, Software and outsourced services across
the SOS Children’s Villages Uganda.
– Give input to planning sessions with national management, taking part in setting ICT targets,
directions and developing main activities
– Support the regular assessment of the country providing information to ND for the “NA health
check”.
– Provides advice and guidance to ensure business needs are met optimally by our internal and
externally hosted infrastructure and support innovation, automation and improvement as
driven by the business, partners and internal team member
– Responsible to ensure the documentation of ICT configurations and changes in defined
locations
Procurement, Logistics, Security and Safety (10%)
– Ensure submission of consolidated SOS Children’s Villages Uganda annual procurement
plan received from units (Program locations, satellite projects and Departments ) for timely,
coordinated, and efficient/economic procurement
– Ensure that all emergency related procurements are responded in timely and flexible
manner
– Assist in proactively identifying supply based issues, to minimize risks, ensure continuity of
supply, and utilize emerging vendors in the markets;
– Perform Market Analyses by collecting, organizing and analysing market data and financial
reports
– Develop and regularly review Grant(s) procurement and distribution plans; ensuring
resolution of all related issues collaborating with programs unit leadership.
– Develop and implement category sourcing strategy
– Ensures coherence within own team to have positive impact on efficiency and value addition
to the SOS Children’s Villages Uganda.
– Ensure SOS Children’s Villages Uganda compliance with donor rules and regulations in
procurement function;
– Ensure all procurement activities are conducted in ethical manner.
– Identify, document and timely report any SOS Children’s Villages Uganda procurement
deviations following the mechanism in place for appropriate follow up.
– Implement and sustain segregation duties in procurement and other related functions.
– Promptly Inform the National Director any areas of concern or potential or suspected
procurement and Logistic policy violations.
Safeguarding (5%)
– Ensuring that key stakeholders are made aware of safeguarding measures and are supported
in implementing them
– Ensuring that safeguarding is integrated in all management processes including recruitment,
on boarding, performance management, team meetings, annual planning process field-level
monitoring, IWP, IDP etc.
– Creating and maintaining a managerial and operational environment where the Safeguarding
Policy is effectively implemented.
REQUIRED QUALIFICATIONS, EXPERIENCE AND COMPETENCES:
Minimum Qualification:
A Bachelor’s degree in finance and a Master’s in Business Administration.
Full professional qualification in ACCA or CPA.
Experience:
At least 7 years accounting experience at senior level in a busy organisation / setting.
Experience in procurement, logistics, security, safety, and ICT.
Additional experience in NGO community funded programmes including managing donor
grants will be of great advantage.
Good knowledge and sound understanding of current financial management and funding
arrangements is desirable.
Experience and knowledge in the use of accounting software.
Functional Competencies (e.g. knowledge, skills, understanding, abilities…)
Computer Skills with familiarity using accounting software packages.
Ability to work well in a team comprised of people with diverse cultural and disciplinary
backgrounds. S/he should have strong leadership and good communication skills.
The ideal candidate must be self-motivated, able to initiate new ideas and willing to travel
across our project locations from time to time
Strategic thinking
Conscious Administration
Good communication and report writing skills
Strong analytical skills
Strong organizational and interpersonal skills;
Ability to work under pressure and in a culturally sensitive environment.
Ability to work both independently and collaboratively as part of a team
Problem analysis and solving.
NB: Female Candidates are encouraged to apply
HOW TO APPLY
If you believe you are the right candidate for this position, only electronic application are accepted.
Please send your application letter, detailed curriculum vitae (CV), and photocopies of academic
certificates, and names and contact details of three traceable referees to the address below to reach
not later than Wednesday, 30th November 2022:
To The Head of Human Resources and Organisational Development
SOS Children’s Villages Uganda
Plot 53 Ntinda II Road
Kampala, Uganda
All Applications must be sent electronically as one Single PDF Document not exceeding eight
pages to: jobs@sosuganda.org
Applications that are late, do not have CV or certificates or exceeds eight pages or electronically
submitted as images will be disqualified. Only shortlisted candidates will be contacted.