Finance Manager

The Finance Manager is responsible for the management Accounting, General Administration, Procurement, Budget Reporting, Legal and Tax Matters of the company, performing his/her tasks in full compliance with the local rules and regulations as well as the group internal guidelines and procedures. He/she puts everything in place in his/her field of activity in order to safeguard and enhance the company’s reputation and assets in the country. He/she takes ownership of the tasks falling in the scope of the Finance activities.

Tasks

1. Accounting

• The Finance Manager must master the SAP accounting software. It is an every-day task. At all times, the SAP content must reflect the truth. He/She must refer to the booklets of procedure for the proper application of the company’s internal rules
• Accounts Payable: 
• · Verification and posting in SAP of all local incoming invoices and local expenses reports with the tools: Finesse, Scantool, Fuel+, etc;
• · Generate payment to suppliers according to the applicable procedures, contractual due dates
• · General administration: contact and negotiation with suppliers on handling of requests, statements of account, etc.
• · Tax application and control
• Accounts Receivable:
• · Financial control of direct sales performed with the use of e-tools. Sales are electronically and automatically posted in SAP; but payments, corrections and matching of related accounts must be performed
• · Control of monies received
• · Sales: general administration, follow-up of defaulting agents.
• · Financial handling of refunds & claims
• · Periodic management of the credit facilities, contact with the customers, reconciliation
• Banks. 
• · Daily posting of the bank transactions
• · Daily matching of related accounts, periodic bank reconciliation
• General accounting
• · Payroll posting
• · Monthly and Yearly closure: verification, posting of provisions, clearing of accounts according to company’s procedure
• · Control and clearing of the control accounts

2. Administration

• Collect the information from the departments, prepare the salaries for the payroll provider, Timely payment of salaries, taxes and general contributions
• Prepare the periodic staff list for HR
• Asset/Stock management (Assets, equipment, furniture, vehicles, consumables, etc.)
• General contract management, assist the business unit for new contracts and their renewal, coordination with the local lawyer/consultants
• Procurement & Purchase order: according to the existing guidelines

3. Budget monitoring

• Take part in budget preparations
• Accounting control of costs / revenues realized versus budget (in SAP)
• Propose and implement corrective measures in agreement with line management
• Provide accurate financial reports to the local management and HQ
• Use of existing tool to prepare, adjust, justify variances BUD vv actuals

4. Legal and Tax matters

• Periodic control, with the support of the local legal counsel, local tax and payroll consultants, and ensure head office is at all times updated with local laws and regulations (Legal, labour, tax, etc.)
• Signing all documents, contracts meant for third parties (customers, suppliers, staff, relevant authorities) as per company rules.
• Follow-up of local legal cases against company or initiated by company

5. Treasury Management

• Plan and handle regular transfer of funds to/from HQ, keeping local cash levels to a minimum, and communicating with Treasury Dept
• Periodic forecasting to plan Cash-in and cash-out
• Daily communication of bank balance to Corporate Finance HQ
• Keep funds secure at all times and in all locations in a given country
• Outgoing payments: according to due dates and planning

6. Credit Management

• Analyse client credit request from sales department
• Develop a local Credit Policy in line with the existing Finance Outstations procedures
• Periodic follow-up of client age list
• Take all necessary steps to obtain payment on or before due date (reminders, etc.)
• Suspend/ cancel credit facilities, triggering legal actions if needed
• Organize weekly meetings with sales department to review list and jointly agree on corrective measures.

7. Compliance

• Strict application of the 4 eyes principle.
• Strict observance of anti-bribery and anti-corruption rules
• Strict observance of the European GDPR rules

Skills

• Accounting degree or relevant is required,
• Some experience in the international field – lived and worked abroad (Africa) are additional assets
• Fluent in English, both verbal and written
• Knowledge of French is an advantage
• Excellent communicator:
• · Frequent contacts with key managers in head office, not limited to the Finance Dept (Commercial, Ground OPS, HR, Security, to list a few);
• · Frequent contacts with local staff, Managers and Country managers, with instructions if need be;
• · Contact with key partners like the banks, the consultants, the authorities