Legal Clerk

Reports to:   Assistant Manager Legal and Board Affairs

Key Responsibilities and Specific Activities

• Support the legal team in ensuring that all relevant legal and regulatory filings are done on time and efficiently.
• Build and nurture business relationships and ensure that the UNACL maintains a good relationship with its key stakeholders.
• Ensure that all documents that require service are properly served and on time.
• Ensure that all required legal regulatory licenses, certifications, authorizations, documentation, and memberships are efficiently obtained.
• Delivery of all correspondences and documents to third parties and expeditiously follow up on any actions arising there from where required.
• Getting documents commissioned, notarized, and witnessed.
• Effect payment of stamp duty, registration fees, and other statutory fees or charges on in the relevant government registries on behalf of UNACL.
• File board resolutions, powers of attorney, company annual returns, and any other company documents that may require registration with the Uganda Registration Services Bureau.
• Inform the legal staff of any key developments with the various government registries and recommend any appropriate action UNACL can take in light of that development.
• Liaise and coordinate with the various Company Stakeholders to secure meetings, obtain any correspondence issued, and pursue action from government offices (Attorney General, Solicitor General, Land Registry, Company registry, Uganda Land Commission, and other government registries.
• Fix cases for hearing in courts of law or tribunals where UNACL and or its subsidiaries are sued or have instituted an action.
• Schedule appointments for the Company Secretary/Head Legal and or Assistant Manager Legal Board Affairs with the various government officers and any other relevant office.
• Provide administrative support to the department.
• Record and ensure the safety of all library materials of the department.
• Provide support in ensuring proper filing of departmental documentation.
• Coordinate with the information and data management unit and gather and store documents that require the department’s attention and action.
• Perform any other duties as may be assigned.
  Actively facilitate the efficient and effective running of the board and its committee meetings by preparing board packs in time and attending to all the logistical requirements.
• Ensure safe custody of board and annual general meeting documents.
• Enter all data and information into an electronic system while maintaining electronic and hard copies.
• Deliver board communication, resolutions, and minutes to the board members for review and signature.
• Provide clerical assistance to the board members.
• Work closely with the personal assistants of the company shareholders in matters that may involve the shareholders.
• Draft letters and memos for review by the line Manager

Knowledge & Experience

• A diploma in law certificate
  Any other relevant qualification is an added advantage.
• At least 3(three) years experience in a busy corporate entity of high repute preferably a busy law firm.
  Proven experience working with the Company and land registries.
• Excellent work ethic.
• Excellent judgment and ability to anticipate issues or risks
• Strong interpersonal and communication skills and the ability to make good decisions based on judgment are absolutely essential.
• High level of integrity
• Proven track record of outstanding performance
• Ability to work under pressure
• Ability to work as part of a team
• Excellent oral and written communication skills
• Ability to work and produce results in an environment with multiple challenging tasks.